New work-flows require new ways to organize the project files. Standardizing the folder structure to work well with the BIM system in place will help with better data management.
Testing for appropriate reference paths and folder depths is important while developing a project folder structure.

Defining a standard file naming convention for all the model files and documents produced during the project life cycle is essential.
When followed consistently, naming conventions help for easy communication and identification of required information.

A project at the early design stage will go through several versions / options. This should be taken into consideration while managing BIM models.
Ideal versioning strategy for 3D Models should accommodate for changes in the model at all stages. This can be achieved by understanding and categorizing the type of changes.

BIM models are heavier than any traditional 2D drawings produced in a project. To be able to manage the files seamlessly, it is important to develop a project specific file
break down structure.
Using the same breakdown strategy through the project life-cycle will be ideal for easy communication between different file formats and stakeholders.

Seamless and open communication of the project information between all project stakeholders is key to succeed in any project management.
Working in a BIM environment with heavy file sizes requires the team to take an organized approach to while sharing BIM Models and relavant information.

Securing project data through out the life-cycle of a project is very important in the construction industry.
Having defined data ownership, archiving and backup protocols is essential for any BIM project to ensure easy access to information when needed.

Data (BIM Models and Information) should be checked frequently for the quality of information and also to ensure that the standards developed are used
appropriately.
Having a quality control checklist in place as part of the standards will enable an organized quality checking process.

Data Categorization is the process of grouping information based on its purpose and format properties. All projects using a standard data categorization to organize information will help with office level maintenance.